Resources for Supervisors
Job Descriptions & Pay Rates
As a supervisor you will want to familiarize yourself with the current job descriptions and job classifications of employees who report to you.
Job Analysis Questionnaire (JAQ)
The Job Analysis Questionnaire (JAQ) is a tool used to request an evaluation of job classifications or to establish a new position within your department. It is not used to evaluate performance, but rather to relate the duties performed, decisions made, and the skills needed.
Navigate to Myolemiss.edu > Employee > HR tools > Job Analysis Questionnaire
Orient and Train
Provide appropriate orientation for the employee addressing such topics as are listed on the. Give employees the information, technology and reference materials necessary to perform their jobs.
A “New Hire Checklist” is available for you to ensure the new employees new hire needs within your department are made.
Those who take on new responsibilities or experience job changes typically need additional direction and guidance for a period of time until the new work becomes more familiar.
Supervisors, managers and directors should be sure that the employee is familiar with the university’s performance policies and programs. Initially a new employee is subject to a probationary period. Proper attention to performance during the probationary period and carefully considered decisions as to whether the employee should pass probation can be critical. The probationary period is your opportunity to judge the suitability of an employee for a specific position.
Annually, employees are reviewed using the standardized annual performance appraisal form. At all times the employee should be aware of the expectations of the position.
Job performance is of paramount importance to the University. It is the policy of the University to assist employees in improving job performance or correcting improper conduct to avoid termination when possible. If any employee is performing unsatisfactorily or exhibiting improper conduct, the supervisor should work with the employee in an attempt to improve his/her conduct or performance.
To review previous performance appraisals of your employee, you can access through myOleMiss at anytime of the year. On the Staff Performance Appraisals page, simply adjust the “Reporting year” to the previous year.
Workplace Transition Guide
The purpose of this document is to address the needs that arise in the workplace when a transgender person decides to go through the process of publicly changing their gender presentation in order to accurately reflect who they are as a person, which is known as “transitioning.”
Employees and student workers injured on the job should notify their direct supervisor or department head when an injury occurs. The department has 48 hours from the date of injury to complete the necessary paperwork and submit it to the Department of Human Resources.
Separation of Employment
An E-Form 3 provides notification from the department to Human Resources that the employee is separating from employment. Upon receipt, the Benefits team will provide benefit-related details to the employee.
The supervisor is responsible for completing and submitting the “Notice of Separation” and completing the exit checklist no later than the employees last day.
The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability, veteran status, or genetic information. More information
For more information please contact Human Resources at 662-915-7431.