Human Resources News & Events
March 29, 2021
Letter from Planwithease
A recent letter from Planwithease was mailed to all employees and student workers regarding a change to the University’s 403(b) Supplemental Retirement Program. The communication you received did not clearly state the correspondence is associated with the voluntary 403(b) supplemental retirement program only.
Planwithease has no administration over any actions or transactions with the Public Employees’ Retirement System of Mississippi (PERS), Optional Retirement Plan (ORP), or Deferred Compensation.
The account registration information only applies to current 403(b) participants or employees and student workers who elect to participate in the 403(b) supplemental retirement program in the future.
This communication was an oversite by Voya and the Department of Human Resources was not informed of their intent to reach out to all employees. If you are not participating in the 403(b) voluntary supplement retirement program, please disregard.
A copy of the letter is available at https://hr.olemiss.edu/wp-content/uploads/sites/93/Planwithease-Letter.pdf.
In light of the new state and local orders issued this week, we have reviewed our guidance and protocols and are issuing the following updates.
The university will continue to require all people to wear a cloth face covering or mask for the rest of the Spring 2021 semester in classroom settings and office settings. In addition, masks continue to be required while traversing public spaces in residence halls, dining facilities, the Student Union, Campus Rec, retail spaces and other on-campus facilities. We continue to promote good hand hygiene and distancing protocols for indoor spaces.
In accordance with the University’s duty to provide and maintain a workplace that is free of known hazards, we are providing guidance to safeguard the health of our employees and their families; our customers and visitors; and the community at large from infectious diseases, such as COVID-19 or influenza, that may be reduced by vaccinations.
All employees are encouraged to receive vaccinations as determined by Mississippi Department of Health and your medical provider.
When available, Employee Health and/or the School of Pharmacy notifies the campus of the timeframe(s) for having a vaccine administered. The University will provide either onsite access to the vaccines or a list of locations to assist employees in receiving vaccines on their own.
When the cost of the vaccine is not covered either by Employee Health or School of Pharmacy or if the vaccine is received off-campus at another location, vaccinations should be run through employees’ health insurance where applicable and otherwise be submitted for reimbursement.
All employees will be paid for time taken to receive vaccinations administered on campus.
For offsite vaccinations, employees are to work with their managers to schedule an appropriate time that is least disruptive to the work day. Up to two hours of administrative leave is available for non-exempt/hourly employees receiving the vaccine offsite when it cannot be scheduled before or after work or during a lunch break.
Please direct any questions regarding this guidance to the Department of Human Resources, firstname.lastname@example.org.
Staying Vigilant about COVID-19 Protocols
Visit coronavirus.olemiss.edu for the complete “Return to Work On Campus” plan.
On-campus parameters and protocols are effective and remain in full effect for the Spring 2021 semester. All faculty, staff and students must continue to practice all COVID-19-related safety measures.
According to the Mississippi State Department of Health (MSDH): Vaccination is a big step forward in COVID-19 control, but protective steps after vaccination are still advised. Even though you may not be sick, you may still be able to transmit COVID-19 to those who are unvaccinated. Keep using masks and social distancing after vaccination.
Remember the 5 W’s:
- Wear masks
- Wash hands
- Watch distances
- Wait to gather
- When it’s your turn, get vaccinated!
On Oct. 21, the CDC released new guidance updating the definition of “close contact” as “someone who was within 6 feet of an infected person for a cumulative total of 15 minutes or more over a 24-hour period starting from 2 days before illness onset (or, for asymptomatic patients, 2 days prior to test specimen collection) until the time the patient is isolated.”
Concerned about “non-compliance” of “Are Your Campus Ready” parameters and protocols?
Contact UM COVID-19 Info Line
Available: Monday-Friday, 8 a.m.–5 p.m.) 662-915-3600
Wear Your Mask and Wear it Properly
Masks are required in all buildings on our campus, with the exception when you are in your office alone or a cubicle with at least five feet tall and occupants are spaced out at a minimum of 6 feet. Enters your doorway, you and your guest must wear a mask.
Follow CDC guidance for wearing a face mask:
- Wash your hands before putting on your mask
- Put it over your nose and mouth and secure it under your chin
- Try to fit it snugly against the sides of your face
- Make sure you can breathe easily
- Don’t put the mask around your neck or up on your forehead
- Don’t touch the mask, and, if you do, wash your hands or use hand sanitizer to disinfect
- The CDC does not recommend using masks if they have an exhalation valve or vent. The purpose of masks is to keep respiratory droplets from reaching others to aid with source control. Masks with one-way valves or vents allow exhaled air to be expelled out through holes in the material. This can allow exhaled respiratory droplets to reach others and potentially spread the COVID-19 virus.
Personal Visitors, including Children in Work Spaces
Our highest priority continues to be safeguarding the health, safety and well-being of the university community. The University of Mississippi has undertaken extensive and exhaustive measures in order to resume daily operations.
We continue to limit the number of individuals on campus, including employees’ personal visitors. Personal visitors, including children in workspace, are prohibited. This is to ensure the health and safety of our students, staff, and faculty as well as our family members.
Leave options are available to employees caring for a child whose school or place of care is closed, or child care provider is unavailable, due to COVID-19 related reasons. Learn more at https://hr.olemiss.edu/leaveundercovid-19/
We appreciate everyone’s understanding and cooperation as we work to protect the health and safety of the community.
Return to Work on Campus Workplace Considerations
Visit hr.olemiss.edu/coronavirus for information on the following:
- Employee Responsibilities
- Suspected Illness
- Positive COVID-19 Tests
- Unable to Return To Work
- Work from Home (Telecommuting/telework)
- Manage job stress & build resilience
- Posters for Workplace
Frequently Asked Questions – Updated July 1, 2020
Questions? Human Resources representatives are available to assist (email@example.com or 915-7431).
Check out our worksite wellness site, RebelWell@Work!
With such a significant percent of employees’ time spent in the workplace, worksite wellness is essential. Wellness is a lifestyle that encourages good physical and mental health. Programs that focus on worksite wellness ultimately benefit everyone involved: an employee’s quality of life is improved, which supports efficiency and raises quality of work in the workplace.
This is why we have RebelWell. RebelWell is a campus and community wellness program designed to support employees as they adopt and sustain behaviors that reduce health risks, improve quality of life, and enhance personal effectiveness. We offer a variety of activities such as health fairs, medical screenings, nutritional cooking programs, on-site fitness classes, and more. Check out this site to find wellness programs and activities right for you.
The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.