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Human Resources

University of Mississippi

Human Resources News & Events

Visit coronavirus.olemiss.edu for the complete “Return to Work On Campus” plan.

August 25, 2020

Positive COVID-19 Tests

As a supervisor, what do I do if an employee or student discloses they either tested positive for COVID-19, resides with someone who tested positive, or has been within six feet or less of someone who tested positive for longer than 15 minutes?

If on campus, the employee or student should be discretely separated from others and sent home. If not on campus, the individual should be advised to stay at home. All employees or students should be asked to identify 1) any persons in our university community with whom they had contact with recently before the onset of symptoms, and 2) any areas of campus they visited during that time.

As you engage the student or employee, show empathy but do not provide medical advice.

If the student or employee has yet to be tested, advise the student or employee that they may contact the physicians at University Health Services for questions, including guidance on treatment and preventive measures to minimize the risk of infection to others. The telephone number for Student Health is 662-915-7274. The telephone number for Employee Health is 662-915-6550.

If the student or employee has tested positive for COVID-19 at a facility other than Employee Health, they must report this result to Student Health (662-915-7274) or Employee Health (662-915-6550).

Use provided checklist for further guidance.

If You Test Positive for COVID-19

If you test positive for COVID-19 at a facility other than Employee Health, you must report this result to Employee Health.

Call 662-915-6550 to speak with one of their physicians.

Employee Health will collaborate with Mississippi Department of Health to determine what additional precautions may be warranted for the campus.

The anonymity and confidentiality of persons with COVID-19 will be protected during this process.

Concerned about “non-compliance” of “Are Your Campus Ready” parameters and protocols?

Contact UM COVID-19 Info Line
Available: Monday-Friday, 8 a.m.–5 p.m.)  662-915-3600

Wear Your Mask and Wear it Properly

Follow CDC guidance for wearing a face mask:

  • Wash your hands before putting on your mask
  • Put it over your nose and mouth and secure it under your chin
  • Try to fit it snugly against the sides of your face
  • Make sure you can breathe easily
  • Don’t put the mask around your neck or up on your forehead
  • Don’t touch the mask, and, if you do, wash your hands or use hand sanitizer to disinfect
  • The CDC does not recommend using masks if they have an exhalation valve or vent. The purpose of masks is to keep respiratory droplets from reaching others to aid with source control. Masks with one-way valves or vents allow exhaled air to be expelled out through holes in the material. This can allow exhaled respiratory droplets to reach others and potentially spread the COVID-19 virus.

Personal Visitors, including Children in Work Spaces

Our highest priority continues to be safeguarding the health, safety and well-being of the university community.  The University of Mississippi has undertaken extensive and exhaustive measures in order to resume daily operations.

We continue to limit the number of individuals on campus, including employees’ personal visitors.  Personal visitors, including children in workspace, are prohibited.  This is to ensure the health and safety of our students, staff, and faculty as well as our family members.

Leave options are available to employees caring for a child whose school or place of care is closed, or child care provider is unavailable, due to COVID-19 related reasons. Learn more at https://hr.olemiss.edu/leaveundercovid-19/

We appreciate everyone’s understanding and cooperation as we work to protect the health and safety of the community.

Temporary Reassignment Program

UM is implementing a temporary job reassignment option for staff employees. The program is designed to assist the UM community in connecting available UM staff employees affected by the reduction in work with UM schools and departments who may have temporary projects or assignments. Learn more.

Return to Work on Campus Workplace Considerations

Visit hr.olemiss.edu/coronavirus for information on the following:

  • Employee Responsibilities
  • Suspected Illness
  • Positive COVID-19 Tests
  • Unable to Return To Work
  • Work from Home (Telecommuting/telework)
  • Manage job stress & build resilience
  • Posters for Workplace

Frequently Asked Questions – Updated July 1, 2020

Questions?  Human Resources representatives are available to assist (hr@olemiss.edu or 915-7431).

Form W-2 for 2019

If you enrolled to opt-in for an online W-2, our 2019 W-2 statement is now available. Please login to myOleMiss to view.

If you are expecting a paper version of your 2019 W-2, please allow sufficient time for delivery. Duplicate copies will not be made available until March 1st.  Email payroll@olemiss.edu to receive a duplicate copy.

In the meantime, if you moved and did not update your address timely, a duplicate copy may be mailed to your new address.  Email payroll@olemiss.edu to provide a new address and request a duplicate copy.

If you are a current employee, you may update your new address at myolemiss.edu and email payroll@olemiss.edu to receive a duplicate copy.

connectU/SAP SuccessFactors to Automatically Post All Jobs to HigherEdJobs.com and DiversityJobs.com

The University of Mississippi is committed to recruiting, selecting and retaining a diverse and highly engaged faculty and staff community.  The Department of Human Resources has negotiated special discounted rates with two leading recruitment sources, HigherEdJobs.com and DiversityJobs.com for the 2019-2020 academic year.  As we post, edit or delete job postings to our jobs website (careers.olemiss.edu), all changes are updated on HigherEdJobs and DiversityJobs, saving time and ensuring that all job opportunities reach a national diverse audience.  This process occurs automatically and there is no cost to the department to place job advertisements on these two sources.

Updating Your Employee Profile

Your office address, mailing address and phone number may be updated in the Address and Communication Preferences (in the My HR Tools group). Select the appropriate address and then you may edit the details. (Note that your Permanent Residence and Emergency Contact are not shown on the campus directory.)

Once you’ve made your updates, be patient. You public profile will be automatically updated overnight so you can check it again the next morning.

Degree information may be added by requesting your institution to provide an official transcript. Email onboard@olemiss.edu with your questions.

Check out our worksite wellness site, RebelWell@Work!

With such a significant percent of employees’ time spent in the workplace, worksite wellness is essential. Wellness is a lifestyle that encourages good physical and mental health. Programs that focus on worksite wellness ultimately benefit everyone involved: an employee’s quality of life is improved, which supports efficiency and raises quality of work in the workplace.

This is why we have RebelWell. RebelWell is a campus and community wellness program designed to support employees as they adopt and sustain behaviors that reduce health risks, improve quality of life, and enhance personal effectiveness. We offer a variety of activities such as health fairs, medical screenings, nutritional cooking programs, on-site fitness classes, and more. Check out this site to find wellness programs and activities right for you.

2019 IRS Form 1095-C

Form 1095-C (Employer-Provided Health Insurance Offer and Coverage) is the tax form required by the IRS as part of the Affordable Care Act (ACA) to report information about health insurance coverage offered to you by the University. If you were enrolled or eligible to enroll in a UM health plan during calendar year 2019, you will receive an IRS Form 1095-C by March 2, 2020.

The University will provide Form 1095-C (employee statement) to employees and will file copies with the IRS.

Form 1095-C is a tax form. While information on this form may assist in preparing your 2019 federal income tax return, it is not required. It is not necessary to wait for Form 1095-C in order to file.

Please consult with your tax advisor if you have questions about how the information reported on the 1095-C will affect your tax return and taxes. Additional information about this form and other Health Care Information Forms may be found on the IRS website.

 


The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

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