Visit coronavirus.olemiss.edu for the complete “Return to Work On Campus” plan.
Return to Work on Campus Workplace Considerations
February 16, 2021
In accordance with the University’s duty to provide and maintain a workplace that is free of known hazards, we are providing guidance to safeguard the health of our employees and their families; our customers and visitors; and the community at large from infectious diseases, such as COVID-19 or influenza, that may be reduced by vaccinations.
All employees are encouraged to receive vaccinations as determined by Mississippi Department of Health and your medical provider.
When available, Employee Health and/or the School of Pharmacy notifies the campus of the timeframe(s) for having a vaccine administered. The University will provide either onsite access to the vaccines or a list of locations to assist employees in receiving vaccines on their own.
When the cost of the vaccine is not covered either by Employee Health or School of Pharmacy or if the vaccine is received off-campus at another location, vaccinations should be run through employees’ health insurance where applicable and otherwise be submitted for reimbursement.
All employees will be paid for time taken to receive vaccinations administered on campus.
For offsite vaccinations, employees are to work with their managers to schedule an appropriate time that is least disruptive to the work day. Up to two hours of administrative leave is available for non-exempt/hourly employees receiving the vaccine offsite when it cannot be scheduled before or after work or during a lunch break.
Please direct any questions regarding this guidance to the Department of Human Resources, email@example.com.
Employees who feel ill should remain home and use the appropriate leave.
If you believe that you have been exposed to or contracted the novel coronavirus disease (COVID-19), the Employee Health Center is available by appointment only for in-person and telehealth appointments.
Contact Employee Health by phone (915-6550) for an appointment. The Health Center is open Monday – Friday, 8AM-12PM and 1PM-5PM.
Need care outside of Employee Health operating hours?
- Mississippi Coronavirus Hotline through MSDH (7 days a week, 7 a.m.–7 p.m.): 877-978-6453
- Baptist Memorial Hospital – North MS 24-hour hotline: 866-941-4785
- Oxford has several urgent care clinics with extended hours
Just like with other illnesses, you are required to contact your supervisor to inform them that you are unable to report to work.
Positive COVID-19 Tests
As a supervisor, what to do if an employee discloses they tested positive for COVID-19, resides with someone who tested positive, or has been within 6 feet of an infected person for a cumulative total of 15 minutes or more over a 24-hour period starting from 2 days before illness onset (or, for asymptomatic patients, 2 days prior to test specimen collection) until the time the patient is isolated?
If on campus, the employee should be discretely separated from others and sent home. If not on campus, the individual should be advised to stay at home. The employee should be asked to identify 1) any persons in our university community with whom they had contact with recently before the onset of symptoms, and 2) any areas of campus they visited during that time.
As you engage the employee, show empathy but do not provide medical advice.
If the employee has yet to be tested, advise the employee that they may contact the physicians at University Health Services for questions, including guidance on treatment and preventive measures to minimize the risk of infection to others. The telephone number for Employee Health is 662-915-6550.
If the employee has tested positive for COVID-19 at a facility other than Employee Health, they must report this result to Employee Health (662-915-6550).
Use provided checklist for further guidance.
If You Test Positive for COVID-19
If you test positive for COVID-19 at a facility other than Employee Health, you must report this result to Employee Health.
Call 662-915-6550 to speak with one of their physicians.
Employee Health will collaborate with Mississippi Department of Health to determine what additional precautions may be warranted for the campus.
The anonymity and confidentiality of persons with COVID-19 will be protected during this process.
Our highest priority continues to be safeguarding the health, safety and well-being of the university community. The university is taking necessary measures to maintain a safe workplace, consistent with guidance from the U.S. Centers for Disease Control and Prevention (CDC), Governor Tate Reeve’s Safe Return executive order, the Mississippi State Department of Health (MSDH), city of Oxford’s Serving Oxford Safely order, and local health authorities.
All employees (including faculty, administrators and supervisors/managers) are required to complete the UM COVID-19 Daily Symptom Checker which is based on current CDC guidance. Employees will use this interactive tool daily to check for coronavirus symptoms and learn about resources available to help protect yourself and others from the spread of COVID-19. The submissions are anonymous and no identifying information is collected. The Checker is a public health program and a necessity as we promote a safe community.
2. Understanding of Employee Responsibilities regarding COVID-19
All employees (including faculty, administrators and supervisors/managers) are required to review the expectations of employees related to return to work on campus and certify via the digital attestation that it has been read and the expectations are understood.
3. Required Training
This training session was offered to employees July 2020. All employees (including faculty, administrators and supervisors/managers) are required to complete the “Return to Work on Campus” presentation that is accessible at blackboard.olemiss.edu.
Unable to Return To Work
Personal Leave (1st Day Illness) and Major Medical Leave
The Families First Coronavirus Response Act (FFCRA) leave entitlements ceased December 31, 2020.
Employees absent from work due to illness will record he first day of absence as “1st Day Illness” and the remaining days as “Major Medical.”
Unfortunately, state code limits the conditions for donated leave eligibility. Donated leave is for catastrophic injury/illness and chronic injury/illness.
Conditions that are short-term in nature, including, but not limited to, common illnesses such as influenza and the measles, and common injuries, are not catastrophic.
Personal Visitors, including Children in Work Spaces
Our highest priority continues to be safeguarding the health, safety and well-being of the university community. The University of Mississippi has undertaken extensive and exhaustive measures in order to resume daily operations.
We continue to limit the number of individuals on campus, including employees’ personal visitors. Personal visitors, including children in workspace, are prohibited. This is to ensure the health and safety of our students, staff, and faculty as well as our family members.
Leave options are available to employees caring for a child whose school or place of care is closed, or child care provider is unavailable, due to COVID-19 related reasons. Learn more at https://hr.olemiss.edu/leaveundercovid-19/
We appreciate everyone’s understanding and cooperation as we work to protect the health and safety of the community.
Work from Home (Telecommuting/telework)
If you require some flexibility or further tools or resources, speak with your supervisor to develop a plan that achieves work goals and meets your needs.
Supervisors may continue to encourage their staff to work remotely if that has proven productive and effective. Learn more about best practices for telework.
Manage job stress & build resilience
Visit sites with resources for recognizing stress factors, managing job stress and building resilience
Questions? Human Resources representatives are available to assist (firstname.lastname@example.org or 915-7431).