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Human Resources

University of Mississippi

Visit coronavirus.olemiss.edu for the complete “Return to Work On Campus” plan.

Return to Work on Campus Workplace Considerations

September 1, 2020

Suspected Illness

Employees who feel ill should remain home and use the appropriate leave.

If you believe that you have been exposed to or contracted the novel coronavirus disease (COVID-19), the Employee Health Center is available by appointment only for in-person and telehealth appointments.

Contact Employee Health by phone (915-6550) for an appointment.  The Health Center is open Monday – Friday, 8AM-12PM and 1PM-5PM.

Need care outside of Employee Health operating hours?

  • Mississippi Coronavirus Hotline through MSDH (7 days a week, 7 a.m.–7 p.m.): 877-978-6453
  • Baptist Memorial Hospital – North MS 24-hour hotline: 866-941-4785
  • Oxford has several urgent care clinics with extended hours

Just like with other illnesses, you are required to contact your supervisor to inform them that you are unable to report to work.

Positive COVID-19 Tests

As a supervisor, what do I do if an employee or student discloses they either tested positive for COVID-19, resides with someone who tested positive, or has been within six feet or less of someone who tested positive for longer than 15 minutes?

If on campus, the employee or student should be discretely separated from others and sent home. If not on campus, the individual should be advised to stay at home. All employees or students should be asked to identify 1) any persons in our university community with whom they had contact with recently before the onset of symptoms, and 2) any areas of campus they visited during that time.

As you engage the student or employee, show empathy but do not provide medical advice.

If the student or employee has yet to be tested, advise the student or employee that they may contact the physicians at University Health Services for questions, including guidance on treatment and preventive measures to minimize the risk of infection to others. The telephone number for Student Health is 662-915-7274. The telephone number for Employee Health is 662-915-6550.

If the student or employee has tested positive for COVID-19 at a facility other than Employee Health, they must report this result to Student Health (662-915-7274) or Employee Health (662-915-6550).

Use provided checklist for further guidance.

If You Test Positive for COVID-19

If you test positive for COVID-19 at a facility other than Employee Health, you must report this result to Employee Health.

Call 662-915-6550 to speak with one of their physicians.

Employee Health will collaborate with Mississippi Department of Health to determine what additional precautions may be warranted for the campus.

The anonymity and confidentiality of persons with COVID-19 will be protected during this process.

Employee Responsibilities

Our highest priority continues to be safeguarding the health, safety and well-being of the university community.  The university is taking necessary measures to maintain a safe workplace, consistent with guidance from the U.S. Centers for Disease Control and Prevention (CDC), Governor Tate Reeve’s Safe Return executive order, the Mississippi State Department of Health (MSDH), city of Oxford’s Serving Oxford Safely order, and local health authorities.

1. Required Training

All employees (including faculty, administrators and supervisors/managers) are required to complete the “Return to Work on Campus” presentation that is accessible at blackboard.olemiss.edu.

2. Understanding of Employee Responsibilities regarding COVID-19

All employees (including faculty, administrators and supervisors/managers) are required to review the expectations of employees related to return to work on campus and certify via the digital attestation that it has been read and the expectations are understood.

3. Self-Monitoring

All employees (including faculty, administrators and supervisors/managers) are required to complete the UM COVID-19 Daily Symptom Checker which is based on current CDC guidance. Employees will use this interactive tool daily to check for coronavirus symptoms and learn about resources available to help protect yourself and others from the spread of COVID-19.  The submissions are anonymous and no identifying information is collected.  The Checker is a public health program and a necessity as we promote a safe community.

Unable to Return To Work

Emergency Paid Sick Leave

The Families First Coronavirus Response Act (FFCRA) provides employees with a maximum of 80 hours of paid sick leave (pro-rated if part-time) for the following qualifying reasons.

  1. subject to a federal, state, or local quarantine or isolation order related to COVID-19,
  2. advised by a health care provider to self-quarantine related to COVID-19,
  3. experiencing COVID-19 symptoms and is seeking a medical diagnosis,
  4. caring for an individual subject to an order described in paragraph (1) above, or self-quarantine as described in paragraph (2),
  5. caring for the employee’s child whose school or place of care is closed, or child care provider is unavailable, due to COVID-19 related reasons, or
  6. experiencing any other substantially-similar condition specified by the U.S. Department of Health and Human Services.

EPSL is only available through December 31, 2020, whether or not an employee elects to exhaust the leave by that time and does not rollover from one year to the next. Employees are not entitled to reimbursement for unused EPSL upon termination, resignation, retirement, or other separation from employment.  Learn More

Expanded Family Medical Leave (FMLA+)

If your child’s school or regular care provider is closed, discuss with your supervisor the option to telecommute.  If telecommuting is not an option, all employees who are unable to work due to caring for a dependent, are eligible for our traditional administrative leave with pay until June 30, 2020.

Qualifying employees may be eligible for up to 480 hours of expanded family and medical leave (“FMLA+”), if unable to work or telework because they must care for a child whose school or place of care is closed, or whose child care provider is unavailable, due to COVID-19 related reasons.  Learn More

Personal Visitors, including Children in Work Spaces

Our highest priority continues to be safeguarding the health, safety and well-being of the university community.  The University of Mississippi has undertaken extensive and exhaustive measures in order to resume daily operations.

We continue to limit the number of individuals on campus, including employees’ personal visitors.  Personal visitors, including children in workspace, are prohibited.  This is to ensure the health and safety of our students, staff, and faculty as well as our family members.

Leave options are available to employees caring for a child whose school or place of care is closed, or child care provider is unavailable, due to COVID-19 related reasons. Learn more at https://hr.olemiss.edu/leaveundercovid-19/

We appreciate everyone’s understanding and cooperation as we work to protect the health and safety of the community.

Work from Home (Telecommuting/telework)

If you require some flexibility or further tools or resources, speak with your supervisor to develop a plan that achieves work goals and meets your needs.

Supervisors may continue to encourage their staff to work remotely if that has proven productive and effective.  Learn more about best practices for telework.

Manage job stress & build resilience

Visit sites with resources for recognizing stress factors, managing job stress and building resilience

Posters for Workplace

Resources, including postings, are available on the Centers of Disease Control.

https://www.cdc.gov/coronavirus/2019-ncov/communication/print-resources.html?Sort=Date%3A%3Adesc

https://www.cdc.gov/coronavirus/2019-ncov/community/colleges-universities/index.html

 

More:

Frequently Asked Questions

 

 

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Questions?  Human Resources representatives are available to assist (hr@olemiss.edu or 915-7431).