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Human Resources

University of Mississippi
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Human Resources News & Events

COVID-19 (Coronavirus)

April 1, 2020

Families First and CARE Act Notifications

Emergency Family and Medical Leave

The Familes First Coronavirus Response Act (FFCRA or Act) requires certain employers, including University of Mississippi, to provide their employees with paid sick leave and expanded family and medical leave for specified reasons related to COVID-19. These provisions within the Act will apply from April 1, 2020 through December 31, 2020.

Until further notice, Administrative leave remains available to eligible employees as outlined in our previous communications.

A “Frequently Asked Questions” site will be developed as questions are posed and further legal guidance is provided.

To view the Department of Labor poster containing the provisions of this paid leave and qualifying reasons for this type of leave, click the here.

Emergency Family and Medical Leave Amendment to FMLA

CARE Act

Unemployment Notification

Unemployment Insurance (UI) benefits are available to workers who are unemployed and who meet the requirements of Mississippi Department of Employment Security UI eligibility laws. You may file a UI claim in the first week that employment stops or work hours are reduced.

For assistance contact, the Mississippi Department of Employment Security at 1-888-844-3577.

You will need to provide the state UI agency with the following information in order for the state to process your claim:

  1. Your full legal name;
  2. Your Social Security Number; and
  3. Your authorization to work (if you are not a US Citizen or resident).

To file a UI claim by phone call: 888-844-3577

To file a UI claim online:

Unemployment Insurance benefits can be filed online by clicking here.

MDES now offers a fillable unemployment application form.  Visit MDES for more information.

If you have questions about the status of your UI claim, you can call the MDES at 1- 888-844-3577.

The Semester Resumes

Should I come to work?  What about the City of Oxford’s Stay At Home Resolution?

The City of Oxford’s FAQ regarding the “Stay at Home Resolution” lists educational institutions, for purposes of facilitating distance learning, performing critical research, or performing essential functions as an essential operation. More.

Are student employees able to work?

Reducing the number of employees, including student workers, in the workplace is a critical step to protect the health of our colleagues whose jobs cannot be performed from home.

During the extended spring break and during the period when only online classes will be available, students may continue to work on campus or remotely in mission critical areas whereas the conditions and work environment provide adequate social distancing, students need to work for their livelihood, and their role is essential.

If the tasks and assignments can be performed remotely, i.e., tutoring via Zoom or Google Meet, hourly students may work remotely with adequate supervision.

Students cannot be required to report to work while the University is working to mitigate and slow the spread of COVID-19 and to protect the continuing good health of our university community.

COVID-19 Communications from Human Resources

Information for Time Recording for 03/31/2020 Payroll

Overview

Frequently Asked Questions regarding the Coronavirus

Form W-2 for 2019

If you enrolled to opt-in for an online W-2, our 2019 W-2 statement is now available. Please login to myOleMiss to view.

If you are expecting a paper version of your 2019 W-2, please allow sufficient time for delivery. Duplicate copies will not be made available until March 1st.  Email payroll@olemiss.edu to receive a duplicate copy.

In the meantime, if you moved and did not update your address timely, a duplicate copy may be mailed to your new address.  Email payroll@olemiss.edu to provide a new address and request a duplicate copy.

If you are a current employee, you may update your new address at myolemiss.edu and email payroll@olemiss.edu to receive a duplicate copy.

The next Welcome Home – New Employee Orientation to be held Wednesday, July 8, 2020

Welcome Home participants, September 2017

This unique opportunity will introduce our leaders and provide an overview of the University’s mission, vision, rich history, the University’s “It” factor, the relationship with Ole Miss Athletics and will cover valuable information regarding code of conduct, sustainability, and parking services.

New employees are registered at https://hr.olemiss.edu/development/   It is expected for all new staff members to attend.  Faculty members are encouraged to attend as their class schedule allows. Contact us, hr@olemiss.edu if we can assist further.

connectU/SAP SuccessFactors to Automatically Post All Jobs to HigherEdJobs.com and DiversityJobs.com

The University of Mississippi is committed to recruiting, selecting and retaining a diverse and highly engaged faculty and staff community.  The Department of Human Resources has negotiated special discounted rates with two leading recruitment sources, HigherEdJobs.com and DiversityJobs.com for the 2019-2020 academic year.  As we post, edit or delete job postings to our jobs website (careers.olemiss.edu), all changes are updated on HigherEdJobs and DiversityJobs, saving time and ensuring that all job opportunities reach a national diverse audience.  This process occurs automatically and there is no cost to the department to place job advertisements on these two sources.

Updating Your Employee Profile

Your office address, mailing address and phone number may be updated in the Address and Communication Preferences (in the My HR Tools group). Select the appropriate address and then you may edit the details. (Note that your Permanent Residence and Emergency Contact are not shown on the campus directory or anywhere else publically.)

Once you’ve made your updates, be patient. You public profile will be automatically updated overnight so you can check it again the next morning.

Degree information may be added by requesting your institution to provide an official transcript. Email onboard@olemiss.edu with your questions.

Check out our worksite wellness site, RebelWell@Work!

With such a significant percent of employees’ time spent in the workplace, worksite wellness is essential. Wellness is a lifestyle that encourages good physical and mental health. Programs that focus on worksite wellness ultimately benefit everyone involved: an employee’s quality of life is improved, which supports efficiency and raises quality of work in the workplace.

This is why we have RebelWell. RebelWell is a campus and community wellness program designed to support employees as they adopt and sustain behaviors that reduce health risks, improve quality of life, and enhance personal effectiveness. We offer a variety of activities such as health fairs, medical screenings, nutritional cooking programs, on-site fitness classes, and more. Check out this site to find wellness programs and activities right for you.

2019 IRS Form 1095-C

Form 1095-C (Employer-Provided Health Insurance Offer and Coverage) is the tax form required by the IRS as part of the Affordable Care Act (ACA) to report information about health insurance coverage offered to you by the University. If you were enrolled or eligible to enroll in a UM health plan during calendar year 2019, you will receive an IRS Form 1095-C by March 2, 2020.

The University will provide Form 1095-C (employee statement) to employees and will file copies with the IRS.

Form 1095-C is a tax form. While information on this form may assist in preparing your 2019 federal income tax return, it is not required. It is not necessary to wait for Form 1095-C in order to file.

Please consult with your tax advisor if you have questions about how the information reported on the 1095-C will affect your tax return and taxes. Additional information about this form and other Health Care Information Forms may be found on the IRS website.

 


The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

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