Form 3 – Revisions to Student Stipends
Purpose
Change (or correction) in status: title, position, classification, compensation basis, separation for stipend students.
Section – Select Employee
* Personnel Number – Enter the personnel number or click on the double window icon at the end of the field for the Search Personnel box, if you don’t know the personnel number.
The current Student information will populate in the “Current Employment Information” section.
Section – Recommend Change
Select the appropriate reason from the drop down menu, *Form Section
Change in Title/Classification or Compensation Basis – Only enter the information that reflects the recommended change. Do not include any information that is not changing.
Change in Cost Distribution Only – Select “Change in Cost Distribution Only” under Click on the “Add Account” button to include the account information
Separation of Employment – “Last Day of Actual Service” is the last day the employee will be paid also known as the last day on the payroll. Do not submit a Form 3 to “separate” an student transferring out of your department to another department on campus.
Change of Name – Include a reason for the name change (married or divorced). The name cannot be entered until the student provides a new social security card.
Section – Notes and Action
Include a brief reason or justification for salary changes
Routing
Funding source change requires the Provost’s and Budget Office’s approval only if it involves a 10 account
Student stipend forms require at least the department head’s approval
Related Policies:
International Student Employment