Form 13 – Payment for Personal Services as a Consultant/Independent Contractor
Purpose
For services rendered by an individual or a stipend paid to a participant. A Form 13 cannot be used for a current employee, including a student employee
Vendors
The vendor must be created by Procurement in SAP prior to creating a Form 13 (simply need a vendor application)
Click here for instructions on how to search for a vendor when creating the Form 13
Payee Information
There are approximately 10 questions related to the payee asked to determine eligibility to be paid as a consultant/independent contractor. These questions must be answered accurately.
Purchase Requisition
Submit a purchase requisition if payments will be made on a future date or if there will be multiple payments. If a purchase requisition is required, it must be created prior to creating a Form 13
International Guest Lecturer or Contractor
The University of Mississippi encourages the free exchange of ideas and knowledge through the hosting of visiting lecturers and performers.
Within the United States
When hosting an international guest lecturer or contractor who will perform services within the United States, the University of Mississippi is limited by very specific regulations from the Department of Homeland Security and the Department of Labor regarding payment and honoraria. Complete the Form 13-S and return the paper form to International Programs.
Outside of the United States
The individual will need to complete a W-8BEN in order to be set up as a vendor. The individual will be required to provide wire transfer instructions from their bank as well as a timesheet/invoice for each payment. The department must indicate on the Form 13-S that the work was completed outside of the US.
Approvals
Department Head, Provost/Vice Chancellor (if over $5,000), Human Resources, Procurement
Other Resources
If only reimbursing for travel expenses, then a “request for payment” is acceptable.
Related Policies
Consultant or Independent Contractor
Professional Services – Spending
Responsible Office