Form 40 – Extra Pay for Extra Work
Purpose
Request for Additional Pay for overload teaching, awards, work outside of the scope of the position, work for another department, and Interim/Acting appointments with additional pay (temporary adjustments)
Position Types
May be used for Faculty, Staff, and Students.
- It is not intended for Hourly Paid employees. A Form 1 and timesheet is required for hourly paid employees.
- It is not intended for students for an extended period of time.
Faculty:
- Only one course may be paid per Form 40
- A faculty overload is for teaching above 100% FTE. If it is for a faculty overload, note on the form that it is for an overload.
- If faculty member is less than 100%, submit a form 3 to pay for additional teaching and change employment %.
- Include the details; course name, section, days and semester
- For Summer School/Intercession teaching, submit a Form 1 to hire (leaving the pay rate blank and add a comment that pay will be made via a Form 40).
- If faculty taught the previous semester, submit form 40 to pay for Summer & Intersession teaching.
- If a new appointment (the individual did not teach in prior Spring or Fall)
Interim Pay:
- Interim pay is for interim appointments/temporary assignments. Interim titles can only be used with Director positions.
- The work considered is for work outside of the scope of the job description for a temporary time. HR should be consulted prior to work being performed to determine work is outside the scope and pay amount allowed.
Awards:
- Date should be listed as the date the award was received.
- In the description, department should list the time period (if any) associated with the award.
Non-Summer Research:
Must be approved in advance by the Associate Provost
Process & Effective Dates
- Date should be listed as the date the award was received.
- In the description, department should list the time period (if any) associated with the award.
- Pay can’t cross fiscal years! July 1 – June 30
Approvals
Budget Office must approve all Fund 10 Accounts. They do not approve: 25, 30, 35 and Summer School Accounts.
Provost must approve all faculty pay EXCEPT for Summer School/ Online Instruction accounts. Fund 1013/14 summer school must be approved By Summer School/Online Instruction.
Fund 10F accounts must be approved by Outreach.
Related Policies: