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Human Resources

University of Mississippi

Form 40 – Extra Pay for Extra Work

Purpose

Request for Additional Pay for overload teaching, awards, work outside of the scope of the position, work for another department, and Interim/Acting appointments with additional pay (temporary adjustments)

Position Types

May be used for Faculty, Staff, and Students.

  • It is not intended for Hourly Paid employees. A Form 1 and timesheet is required for hourly paid employees.
  • It is not intended for students for an extended period of time.

Faculty:

  • Only one course may be paid per Form 40
  • A faculty overload is for teaching above 100% FTE. If it is for a faculty overload, note on the form that it is for an overload.
  • If faculty member is less than 100%, submit a form 3 to pay for additional teaching and change employment %.
  • Include the details; course name, section, days and semester
  • For Summer School/Intercession teaching, submit a Form 1 to hire (leaving the pay rate blank and add a comment that pay will be made via a Form 40).
  • If faculty taught the previous semester, submit form 40 to pay for Summer & Intersession teaching.
  • If a new appointment (the individual did not teach in prior Spring or Fall)

Interim Pay:

  • Interim pay is for interim appointments/temporary assignments. Interim titles can only be used with Director positions.
  • The work considered is for work outside of the scope of the job description for a temporary time. HR should be consulted prior to work being performed to determine work is outside the scope and pay amount allowed.

Awards:

  • Date should be listed as the date the award was received.
  • In the description, department should list the time period (if any) associated with the award.

Non-Summer Research:

Must be approved in advance by the Associate Provost

Process & Effective Dates

  • Date should be listed as the date the award was received.
  • In the description, department should list the time period (if any) associated with the award.
  • Pay can’t cross fiscal years! July 1 – June 30

Approvals

Budget Office must approve all Fund 10 Accounts. They do not approve: 25, 30, 35 and Summer School Accounts.

Provost must approve all faculty pay EXCEPT for Summer School/ Online Instruction accounts.  Fund 1013/14 summer school must be approved By Summer School/Online Instruction.

Fund 10F accounts must be approved by Outreach.

 

Related Policies:

Extra Pay for Extra Work

 

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